Board Management Software is a proven way to revitalize boards by increasing efficiency productivity, efficiency and output. Sometimes referred to as Board portals, these applications allow you to centrally store and share board documents, schedule meetings and more and provide advanced cyber security. They also enhance accountability by ensuring that board documents are not misplaced in members desktop folders, inboxes, or other random locations. Many of them have task tracking features which track progress and even tag the person who is responsible for each metric, removing gaps and opportunities for tasks to be overlooked. Survey and voting features can also be added to assist with the traditional board functions like agenda item voting and gathering feedback from members both during and after meetings.
There are many factors to consider when selecting the right Board portal. Look for a vendor who emphasizes group training, support and guidance so that new members can quickly be able to get started. Select a product that has electronic signature capabilities, which eliminates the need to use signatures made on paper, and also to secure your data.
Ideally, you want to choose a platform for your board that can be used beyond your board, and that can be expanded to cover committees or other recurring groups of members. For instance, Memorial Health System, an integrated healthcare provider in Ohio and West Virginia, has been capable of expanding the use of Diligent’s BoardEffect to multiple committees and internal groups, which has helped them create additional efficiencies.
